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Year end produces the documents employees need for their tax return and the declarations insurers and authorities need for the year just closed.

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Lohnausweis

The salary certificate every employee receives and files with their tax return. It is generated from the year’s payroll line items, mapped through the Lohnart catalog into the certificate’s fields.
1

Generate

Produced per employee from the locked runs of the year.
2

Complete the Angaben

Some fields need human input — expense arrangements, company car, further-education contributions. Editable by HR_STAFF+ (tenant:lohnausweis:edit).
3

Submit

ADMIN+ only (tenant:lohnausweis:submit). Flips DRAFT to SUBMITTED and locks the certificate — the Originalmeldung becomes immutable, and a later change is a corrected certificate, not an edit.
The Lohnausweis carries a 2D barcode encoding its data for the tax administration. The platform implements the official swissdec specification for it, and the reference artefacts are committed in the repository verbatim so the barcode contract cannot drift.

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Quellensteuerbescheinigung

A separate annual document for employees taxed at source, recording what was withheld over the year. Viewing is HR_STAFF+ so the payroll team can see what has been produced; generating is ADMIN+, because the output is the employee’s tax record.

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Swissdec ELM Jahresmeldung

The year-end electronic declaration to insurers and authorities, transmitted over the Swissdec ELM standard. The interface is a carrier grid — the recipients across the categories that must be declared. Per carrier:
Submission goes to the production endpoint unless the declaration is explicitly marked as a test. Once a production submission lands at the Empfänger, corrections become formal procedures. Use test mode for your first declaration of any new carrier.
The transmitter contract — the XSD, WSDL and sample messages — is committed verbatim in the repository as the authoritative specification.

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AHV splitting

Occasionally a year-to-date AHV wage goes negative — typically after a large retroactive correction — and the amount has to be distributed manually across multiple contribution years. The split feeds the AHV-Lohnbescheinigung, so it is HR_STAFF+ to view but ADMIN+ to edit: a staffer can see how a split was made but cannot file one.

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Year-end sequence

1

Close December

Lock the December run. Everything downstream reads locked runs only.
2

Reconcile the year

Compare the Lohnkonten aggregates against the FIBU postings and the monthly declarations. Discrepancies are far cheaper to find now than after submission.
3

Resolve AHV splits

Any negative YTD AHV wage must be distributed before the Lohnbescheinigung.
4

Generate and check the Lohnausweise

Review a sample against the payslips before submitting anything.
5

Generate the QST-Bescheinigungen

6

Transmit the ELM Jahresmeldung per carrier

7

Distribute to employees

The Lohnausweis reaches the employee through the portal and by e-mail.
Year end is the point at which a whole year of master-data decisions becomes visible. If a Lohnart was flagged wrong in February, the Lohnausweis is where it shows up. The reconciliation step exists to catch that before submission.